IMADA Rules, Help, Etc.


Advising

Exam relevant information is under that headline.

Starting dates for BS and MS advising are September 1 or January 1 (applications must be submitted before that). Contracts can be reviewed in the blanket system.

Current and recent CS MS students can be found on the password-protected Computer Science Thesis Students page.

Ph.D. students are in the SmartReg system; see the information page. The only working hours that can be entered into the system without first agreeing with the head of department are official teaching or TA’ing and the hours given for official stay abroad.

[Source: IMADA News Letter, May, 2016]

The best introduction to the Ph.D. rules is the local clarifications by Joan.

[Source: IMADA News Letter, January, 2016]

It may be possible to host non-employed Ph.D. students.

[Source: IMADA News Letter, January, 2017]


Exam

Talk to an experienced IMADA person in great detail before trying a new exam form, especially written (4 hour) or oral exam.

External Examiners (Censors)

For CS, find your external examiner in the
database. Note that as of the ministerial order from Summer 2016, the external examiner must be from another university; not just another faculty.

Lone distributes a collection of documents for the external examiner, but some forms are online.

Bachelor and MS Theses

Deadlines for handing in are June 1 or January 1. Students hand in via Blackboard and IMADA's Secretariat distributes to the advisors.

[Source: IMADA News Letter, May, 2016]

The grade must be given no later than June 30 or January 31, respectively.

A BS reexam is with unchanged project description and deadline the first coming August 31 or March 1, respectively.

An MS reexam is with a new project description prepared within 2 weeks and an additional 3 months for the work.

[Source: IMADA Departmental Forum, January, 2017]

Some Rules

A list or protocol of students who have passed a possible prerequisite test in a course must be sent to the exam office at least 3 weeks prior to the exam.

[Source: Notat om fortolkning af Eksamensbekendtgørelsen, Faculty of Science, October, 2016]

All entries on a protocol must be filled in. In the regular cases, this is with a grade, where the grades 0 and 2 must be written 00 and 02. If the student does not show up, this is written U (for "udeblevet"), and if no grade can be given due to cheating, AV (for "afvist") is used.

[Source: IMADA News Letter, February, 2017]

There are a couple of pages with detailed instructions on how to fill in the protocol, covering all cases.

[Source: IMADA News Letter, October, 2017]

Additional rules:

[Source: IMADA Departmental Forum, January, 2017]

Archiving

All exam sets including projects must be archived. This can be handled automatically via Blackboard. In the course description after each entry describing an exam element, there is a code. This code can be given when setting up the turning-in of a project in Blackboard to facilitate automatic archiving.

Cheating

Information on cheating is available for staff and students.

[Source: IMADA News Letter, February, 2017]

There are also rules about conduct in general.

[Source: IMADA News Letter, June, 2017]


Funding

The main contact is
Support Office, Science (SOS).

Research Professional is a funding announcement database tool - contact Hanne Dahl Mortensen, SOS (hdm@sdu.dk) for access and assistance.

[Source: IMADA News Letter, November, 2016]

All applications should be sent to NATapplications@sdu.dk with Cc to kiil@imada.sdu.dk for registration in Acadre.

[Source: IMADA News Letter, August, 2016]

One can get a personal digital signature.

[Source: IMADA News Letter, March, 2016]


Guests

SDU has been pre-approved as an institution hosting international visitors requiring visa for their visits. The pre-approval of SDU lasts for 3 years and has the advantage of shorter processing time for visa applications and more flexible application procedure. Contact Luna Kyung Keller Larsen, International Staff Office (luna@sdu.dk).

[Source: IMADA News Letter, September, 2016]

bolig@sdu.dk (or Søren at 65502053) can help with long-term accommodation.

[Source: IMADA News Letter, January, 2017]


Information

Marco maintains the password-protected
IMADA Wiki, which has a lot of (this) information.

The publishing company Alfabeta has published a guide to Danish language and grammar aimed at foreigners learning Danish.

[Source: IMADA News Letter, March, 2016]

Access to media via SDU.

[Source: IMADA News Letter, September, 2016]


IT & Systems

IT-Service's
Servicedesk: servicedesk@sdu.dk, phone 6550 2990.

Servicedesk South has temporarily been moved to the main servicedesk.

In particular, notice their page on Information Security.

Current Problems with Systems.

online.sdu.dk has some tools not necessarily available otherwise, such as full acrobat, etc. It's slow: 'activate' and wait!

https://print.sdu.dk:8443 provides an interface to printing. More limited functionality can be obtained when printing via email to collect-print@sdu.dk.

SDU wireless.

Password Change.

SDU Webmail.

IMADA/SDU logos for talks and letters.

[Source: IMADA News Letter, January, 2017]

Stamblad - information about you on the system.

There are rules for having an SDU cell phone.

[Source: IMADA News Letter, May, 2017]

If one has an SDU cell phone, the number must be displayed on the official SDU web page.

[Source: IMADA Departmental Forum, August, 2017]


Job, Salary, Pension, and Benefits

Secondary employment for tenured staff must be reported, if of one of the following types:
  • Employment with another public or private undertaking, including own business;
  • Duties or activities on commissions, boards, councils, associations, foundations, committees or expert groups, to which the employee has not been appointed by SDU;
  • Long-term teaching commitments at other institutions;
  • Advisor/Consultant to private or public enterprises.
See the
information page and report to head of department.

[Source: IMADA News Letter, January, 2017]

Pension Schemes.

[Source: IMADA News Letter, December, 2016]

There are rules against accepting gifts or grants from private suppliers.

[Source: IMADA News Letter, August, 2016]

SDU has some staff benefits, including rebates and access to sports facilities and arrangements.

[Source: IMADA News Letter, January, 2017]


Library

General contact information: udlaan@bib.sdu.dk, phone 65507331 (southern desk for technique), 65502611 (main desk).

Locally, one can use the unmanned "lendomat", books can be returned on the nearby shelf, and new books can be inspected there. Ordered books are sent using internal post.

New books for the library can be requested via bogforslag and the responsible contact persons are Ole Ellegaard, oleell@bib.sdu.dk, 2652 (Math) and Anita Thiesen, alt@bib.sdu.dk, 2621 (CS),

Books can be placed on the semester shelf by personal contact to the southern desk or by mail to Else Marie Hansen, emh@bib.sdu.dk.

Old MS dissertations can be borrowed from the southern desk on request.

[Source: Library services at the future OMB, February, 2017]

Some guidelines are available online.

[Source: IMADA News Letter, May, 2017]


Mail (snail)

Personal mail and, in particular, packages may not be sent to SDU:
Alternatives.

[Source: IMADA News Letter, December, 2016]

The letter boxes should be emptied regularly, so they do not overflow.

[Source: IMADA Departmental Forum, June, 2017]


Meetings

Room booking is done via
TimeEdit. For courses, the STADS number (can be found on the course description) is required to associate the booking with the course (enabling calendar features for the students).

For permanent booking of the seminar room, see Teaching.

The seminar room, the small meeting room, and the Meth. Lab are booked via the secretaries' office. The small meeting room is not for student use, since we want it to be immediately available, and so should be kept locked.

[Source: IMADA Departmental Forum, March, 2017]

The meeting room facilities on the 13th and 14th floor in the Campus House can be booked via email to bolig@sdu.dk.

[Source: IMADA News Letter, February, 2016]

The research station at Svanninge Bjerge can be booked free of charge. It has room for up to 80 people in the house, and over-night accommodation is available for up to 36 people.

[Source: IMADA News Letter, May, 2016]


Parking

Register your up to two vehicles via your
SDU profil according to the rules.

[Source: IMADA News Letter, January, 2017]


Reporting

Reporting of publications and other activities is via
PURE; information can be obtained via the guides. Deadlines are four times per year: Jan. 15, Apr. 15, Jul. 15, Oct. 15. Note that our budget is a function of the papers you enter into PURE!

Everyone must have an up-to-date cv and teaching portfolio on their official SDU home page (data is entered via PURE).


Social Life

Send a photo of yourself for the
IMADA Picture Database so people know who you are.

Picture and contact details must be kept available on the web.

[Source: IMADA Departmental Forum, June, 2017]

Join the Semi-Academic Cake Club - just show up in the coffee room some Tuesday at 14:30 (occasionally, it is moved).

Join the "Friday Bread" - almost any Friday at 10:00 in the coffee room - sign up with Rolf.

Sign up for the Fun Mailing List - mail to fun@lists.imada.sdu.dk (unused in long periods; feel free to restart).


Studies

Study statistics can be found via the
whitebook.

Student workshops are announced via Facebook.

[Source: Mail from Peter Bækgaard Madsen, January 16, 2017]


Teaching

For immediate lecture room problems, contact Technical Service at local 8888 (email: 8888@sdu.dk).

One can get early information on the number of students signed up for courses (login/password: nat/100888). The link changes in a logical manner every semester.

Books should be orderes via the University Book Store.

Schedule requests are forwarded when a deadline is announced.

For most courses, one can get calendar feeds.

Some (currently not the newest) teaching and meeting rooms can be mapped and looked up in different ways other than the official.

Marco schedules elective courses and the use of the seminar room.

For room booking, see Meetings.

Course administration is done via Blackboard. A lot of guides are available. It's possible to look at all IMADA courses by logging in using IMADAstudent/algoritme as login/password, and see the number of students signed up, using a semester variant of the Fall 2017 link by logging in using nat/100888 as login/password.

In recent semesters, Jessica has prepared a google spreadsheet for class attendance. Remember to fill it in and get your TAs to do the same. We use this to save money and TAs and to understand passing rates better.

Photocopying is governed by the Copydan Writing agreement.

[Source: IMADA News Letter, January, 2017]

The faculty management group has decided on principles for teaching-related tasks, detailing the expected teaching load.

[Source: IMADA News Letter, January, 2017]

All courses must have a midway evaluation, conducted by the teacher in whichever form seems most useful.


Travel

Reservations and Purchases

Wrt. airfare and hotels abroad, this must be done via
Egencia's home page.

[Source: IMADA News Letter, August, 2016]

The government maintains favorable deals with some Danish hotels; book yourself or get assistance from hotel@sdu.dk.

[Source: IMADA News Letter, August, 2016]

Reimbursement

Reimbursement is via TEM.

Points to remember that are difficult to guess from the forms:

Contact Annika Jarl in case of problems.

Transportation during a stay at a given location is not refunded unless the situation is unusual. The assumption is that this is covered by the per diem. Uber, GoMore, etc. are not refunded under any circumstances.

[Source: IMADA News Letter, January, 2017]

Use of own car or rental car or a hotel more expensive than the upper bound in the ministerial order must be approved in advance by the head of department and the approval included in TEM.

[Source: IMADA Departmental Forum, August, 2017]

More details are available at Cirkulærer vedr. tjenesterejser and paper forms are available for guests at Rejseafregning i skrivbar pdf.

[Source: IMADA News Letter, February, 2017]

Miscellaneous

Travel Insurance

[Source: IMADA News Letter, August, 2016]

It's possible to get an SDU credit card.

[Source: IMADA News Letter, November, 2015]


Vacation

One can see one's own
scheduled vacation and use the guides.

[Source: IMADA News Letter, May, 2016]